Executive Assistant - Apparel Design and Sourcing

Job Information

• Description:

  Executive Assistant - Apparel Design and Sourcing

  Company: PFD Enorsia Canada Corporation

  Location: Victoria, BC

  Reports To: Chief Executive Officer (CEO)

  Employment Type: Full-Time (37.5 hours per week)

  Compensation: $21–$25 per hour, plus benefits

  Probation Period: 3 months

  Start Date: Second week of December 2025, or mutually agreed upon date

   

  Position Summary

  PFD Enorsia Canada Corporation is seeking a highly organized and detail-oriented Executive Assistant / Office Administrator to support the CEO and oversee day-to-day business operations. This role combines executive support, office administration, and apparel sourcing coordination—ideal for candidates with experience in fashion operations, merchandising, or small business management. As this is a start-up, we are seeking candidates that can demonstrate experience in working in a small team.

  The successful candidate will play a key role in managing communication, coordinating projects across Canada and overseas, maintaining documentation, and supporting the smooth functioning of business operations. The role is based primarily in Victoria. A valid driver’s license is strongly recommended.

   

  Key Responsibilities

  • Provide direct administrative and executive support to the CEO, including calendar, email, travel, and correspondence management.
  • Prepare reports, presentations, and proposals; track follow-ups and project actions.
  • Manage office logistics, vendor communications, and incoming/outgoing correspondence.
  • Oversee document control and standardized templates for contracts, invoices, and purchase orders.
  • Coordinate team meetings, agendas, minutes, and project updates across departments.
  • Maintain operational oversight on project timelines, deliverables, and reporting.
  • Support and update Standard Operating Procedures (SOPs) within the ERP and PLM systems.
  • Manage onboarding of staff, vendors, and interns, ensuring systems access and compliance.
  • Oversee software subscriptions and productivity tools, including ChatGPT Plus and marketing platforms.
  • Liaise with IT vendors for system updates, troubleshooting, and license renewals.
  • Handle procurement, inventory, and general office management responsibilities.
  • Act as a communication bridge between Canadian operations and international sourcing offices (Bangladesh, Pakistan, etc.).

  Compensation & Benefits

  • Hourly rate: $21–$25, based on experience
  • 37.5 hours per week
  • Comprehensive benefits package after probation
  • Travel expenses for business trips covered
  • Growth opportunities within an expanding company

  How to Apply

  Please submit your resume and a short cover letter outlining your relevant experience and why you’re a strong fit for this role to career@pfdstyle.com

• URL: https://www.linkedin.com/jobs/view/4335441940
• Level: Mid-Level
• Period: Full-time
• Type of Work: On-site
• Position Reports To: CEO
• Location: Victoria, BC
• Starts On: Nov. 11, 2025, 11:22 p.m.
• Salary: 40,000 CAD to 60,000 CAD